Administrative Assistant Federal Programs
Oct 17, 2018
The Administrative Assistant for Federal Programs is responsible for various administrative support duties and responsibilities to assist the administration of federal programs at the National Center for Families Learning (NCFL). This position will coordinate record-keeping and compliance responsibilities for federal funding at NCFL. This position will provide administrative support for project work activities, maintain inventory and processes, track all expenditures and grant activities, and coordinate grant reporting activities. This position will also answer the telephone and email messages as required.
NCFL envisions a world in which all families are provided opportunities to improve their lives and become strong contributors to society. We address our nation's literacy challenges by engaging family members in learning, with a primary focus on families living in poverty. To learn more about our nonprofit organization, please visit our website: http://www.familieslearning.org/
Duties and Responsibilities:
- Supports the implementation of federal programs.
- Maintains all records for the implementation of federal programs at NCFL; including, but not limited to, program data, financial expenditures, project timelines, program reporting, program compliance, and assistance with administration and reporting requirements.
- Under direction from program administration, this position will respond to all federal inquires via phone and e-mail.
- Orders and ships materials; assists with logistical planning for programs.
- Designs, proofs, and edits program materials and publications.
- Negotiates with vendors to acquire the most economical price for services like printing and shipping.
- Schedules program meetings and provides all needs for successful meetings.
- Acts as a liaison with state NCFL staff to ensure timely and effective program implementation.
- Attends and assists with the annual National Families Learning Conference.
- Attends Company and industry-related meetings as required.
- Establishes individual goals which are aligned with the Company's business strategies and objectives.
- Functions as a contributing member of the department's team and other teams, as assigned.
- Performs other duties as assigned by management or executive leadership.
- Excellent organizational skills with the ability to work methodically, accurately and neatly.
- The ability to work under stress and multitask to meet deadlines and remain focused to project completion.
- Good understanding of administrative support concepts.
- Interpersonal relationships which encourage openness, candor and trust, both internally and outside of NCFL.
- Self-motivated, confident, energetic and creative.
- The ability to accurately proofread and edit documents.
- Demonstrated excellence in both oral and written communication skills.
- Accurate and timely completion of projects and/or reports.
- Maintenance of Company information in a confidential manner.
Education, experience and training:
- A minimum of a High School Diploma or GED equivalent is required. Post high school education required. An Associate's Degree highly desired. Equivalent on-the job experience as an administrative assistant in an office environment may be substituted for the post high school education.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and ability to learn new software as necessary.
- Demonstrated experience in working with databases. Strong customer service skills are required.
- Ability to travel to and work at the NCFL annual conference and occasionally for statewide NCFL meetings, both out of state and overnight.
NCFL is an Equal Opportunity Employer and is committed to workplace diversity. NCFL offers a competitive salary and benefits package. For information regarding NCFL, visit our website at www.familieslearning.org.Back to All Career Opportunities